Add an employee
Create a new team member, get their kiosk PIN, and optionally send them a link to view their hours online.
Adding an employee creates their profile and gives you a 4-digit PIN they'll use to clock in at the office iPad. When you're done, the PIN appears on screen so you can hand it to them.
- 1
Open the new employee form
Go to Employees and select Add Employee.
- 2
Enter their name
Fill in First Name and Last Name. Both are required.
- 3
Add contact info (optional)
Enter an Email and Phone if you have them. If you add an email, the employee gets a link to set up a login and view their own hours.
- 4
Set their role and status
Pick a Position (Teacher Assistant or Receptionist), an Employment Type (Full-time or Part-time), and a Status (start with Active so they can clock in right away).
- 5
Assign a schedule and pay
Choose a Schedule from the list and enter a Pay Rate in dollars per hour. The schedule sets their expected start and end times.
- 6
Set the dates
Pick a Hire Date. You can also add a Birthday (the day and month are used for birthday reminders).
- 7
Create the employee
Select Create Employee.
Write down the PIN
A confirmation appears showing the employee's Kiosk PIN. Share this 4-digit number with them so they can clock in and out at the office iPad. The PIN is also listed next to their name on the Employees page if you need it again.
If you added an email
The employee also gets an email with a link to set their password and view their hours online. Their online login is separate from the kiosk PIN.